Final assessment

The examiner has to provide a motivation for the final grade, for example by providing the signed and highlighted rubric. The rubric for the Literature Review can be found here and the Research Proposal rubric Filehere. This motivation should be sent to the Master's Administration Office together with your assessment form.

In the PDF iconGrade conversion table the comparison between Dutch marks and other grading systems is made.

All written products (essays, reports, and writing assignments) will be checked for plagiarism via Ouriginal (Urkund). Ouriginal is a plagiarism detection system for supervisors, examiners, and students at Utrecht University. For further details on implementing and using this tool, go to this Ouriginal page by the UU. 

The printed report (summary) from Ouriginal should be handed in together with your assessment form.

Upload
Upload the final version of your report as a Word file (not PDF) without your reference list to Ouriginal. You can do this yourself (as student in two different ways) or your examiner can upload your report. Find more information here about using Ouriginal as a student.

What if the percentage of matching text is >10%?
If the percentage of matching text found by Ouriginal is >10% your examiner should write an explanation why this high percentage is not due to plagiarism. This explanation and the Ouriginal summary should be handed in together with your assessment form.

If you are a CSDB or Biosciences (BiBc, BINN, DINN, ENVB, MCLS, SBM) student, you can finalize your writing assignment in Osiris Zaak.

Assessment form and Registration grades
The grade of your writing assignment has to be registered on the assessment form (open with Adobe Reader). This form is available on the documents page of the study guide. In order to get the grades of your Writing Assignment registered in Osiris, you and your examiner need to follow these instructions:

  • You download the relevant Assessment Form (internal/external Writing Assignment) from the Study Guide (open with Adobe Reader).
  • Your examiner fills out their own grade and signs the assessment form, after ensuring the grade of the second reviewer or host institute supervisor is correct.
  • Your examiner saves the form and sends the form including the motivation for the grade and (Ouriginal) plagiarism check (see section above) to the Master’s administration office and Master’s programme coordinator. You can ask to be in CC as well. Epidemiology students must first hand in the assessment form at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
  • Once your examiner sends the Assessment Form to the administration office (either via email or via OSIRIS Case if you are a CSDB, BINN or SBM student), you will receive an email asking you to upload a copy of your Writing Assignment via OSIRIS Student (see the section below about OSIRIS - Thesis Archive). This report should include a Dutch or English plain language summary (in Dutch or English, 500 words, high school Biology level). Please note: the title of your Writing Assignment is literally copied to your international diploma supplement, so be aware of the correct use of capitals in the title. You can also choose to publish (a version of) your Writing Assignment (read the section below about OSIRIS - Thesis Archive for more information). Epidemiology students must first hand in their Writing Assignment including a plain language summary as a pdf to the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
  • As soon as the Master's administration has received the Assessment Form and you upload your Writing Assignment, your result will be registered in Osiris.
  • Fill out the evaluation form by using the links found in the Assessment form or in the email you will receive separately.

The Graduate School of Life Sciences feels it is very important you share your experiences with your programme coordinator and therefore urge you to visit your programme coordinator after you finished your project or writing assignment. Depending on you Master’s programme you might receive specific instructions from your programme coordinator about this.

Assessment deadline
Stick to the agreed end date and maximal duration of your project. The study load of the writing assignment is 7.5 EC, which corresponds to five weeks of full-time study. More information about the duration of the writing assignment can be found here. After your end date your examiner and second reviewer have 10 working days to grade your writing assignment. 

In case of confidentiality the following procedure applies:

  • Your examiner (Utrecht supervisor) should be allowed to have access to your writing assignment at all times. The Board of Examiners should be allowed to have access to your writing assignment upon request. Third parties concerned with the evaluation and accreditation of the Master's Degrees should also be allowed to access your writing assignment on request.
  • As of September 1st 2021, theses/reports are archived in Osiris Thesis Archive (see section below). In case of confidentiality, the examiner can indicate via the Assessment forms (or via OSIRIS Case when supervising  a SBM, BINN or CSDB student) whether (a version of) the thesis/report should be published.
  • The Writing Assignment should be checked via the plagiarism checker Ouriginal (Urkund). When the report is checked ‘under embargo’ the information in the report will not be stored in the Ouriginal database. The option to upload a file 'under embargo' (vertrouwelijke controle, in Dutch) is only available when your examiner (supervisor) uploads the file to Ouriginal and exempts the file from the database.

From 1 September 2021 onwards, reports from Major Research Project, Profile Projects and Writing Assignments will be archived in OSIRIS.

Additionally you can choose to publish your thesis/report, including the timing and version to publish. The theses/reports become open-access after the publication date and can be found through search engines like Google and WorldCat. Together with your examiner/supervisor you agree upon and decide if, when and how your thesis/report will be published.

After the administration office has received the final assessment of your thesis/report from your examiner, they will initiate the archiving process and you will receive an email about it asking you to upload your thesis. This process takes place through OSIRIS Student.

Go to instruction for upload thesis for a more detailed explanation. After you completed the upload form, the administration office will verify it and finalize the assessment and grades in OSIRIS.

More information on the digital Thesis Archive of the University Library can be found here.