The final assessment of research projects is primarily based on an evaluation of three elements: research skills, the written report, the final presentation. In principle, these elements make up 60%, 30% and 10% of the final mark, respectively.
All three elements have to be awarded with at least a 5.5 in order to pass the final examination of the research project.
A number of pre-approved theoretical assignments can also be used to replace some of the credits in your project. These will be graded separately (if applicable) in the same assessment form and a weighted grade will be calculated in the end based on the time you spent on each component.
All written products (essays, reports and writing assignments) will be checked for plagiarism via Urkund/Ouriginal.
To detect plagiarism in source code texts the plagiarism detection MOSS (Measure Of Software Similarity) can be used as tool. Other plagiarism detection tools for source code such as Marble or JPlag can also be used for source codes. We expect examiners to check the source code for plagiarism and determine the appropriate tool.
The printed report (summary) from Urkund/Ouriginal and or a written confirmation about checked plagiarim in a source code, should be handed in together with your assessment form.
In the following section you can find instructions how to upload texts to Urkund / Ouriginal
Upload to Urkund / Ouriginal
Upload the final version of your report without your reference list to Urkund/Ouriginal. You can do this yourself (as student in two different ways, or your Examiner can upload your report.
Important: Upload it as a Word file and not as a pdf.
Upload as student to Urkund / Ouriginal
As a student you can upload the file to the receiver address, by simply emailing from your student email address to the URKUND/Ouriginal analysis address.
This analysis address is Initials.Lastname.email@example.com; for instance John Anne Doe: J.A.Doe.firstname.lastname@example.org (N.B. this is an non existing example). Your examiner can find the address when they log in to Urkund/Ouriginal.
You as student will get a message from email@example.com with as topic [URKUND] Confirmation of receipt. Your examiner will receive a message from the same email address with the topic [URKUND] [amount]% similarity, and the information who send in the file, and a link to open the analysis.
Please use your student email address when you hand in a report.
You can also upload a file to the ‘webinbox’ of URKUND/Ouriginal. You can login here, and click at the right-top to upload document. Use the analysis address of the teacher (see above), and click on submit. More information on how to use Urkund/Ouriginal can be found here: https://urkund.sites.uu.nl/en/.
Upload by teacher/Examiner to Urkund / Ouriginal
Teachers/Examiners can also upload the file themselves. They should go here, select Utrecht University, and log in to URKUND/Ouriginal with their solisID and 2FA factor authentication. Once there, they can upload the file and view the analysis report after a couple of minutes.
See for more information and a manual for Urkund:
- Plagiarism detection with Ouriginal | Teachers: standalone use (uu.nl) (for examiners)
- Research project | Teacherguide (teacherguidelifesciences.nl) (for examiners)
- Plagiarism detection with Ouriginal | Instructions for students (uu.nl) (for students)
For UMCU examiners extra instructions can be found here. If your supervisor does not have a SolisID or has questions about URKUND/Ouriginal, (s)he can contact Science Keyuser Plagiaat of the Faculty of Science (UU examiners) or Pieter Jan van der Schoot (UMCU keyuser Urkund)
What if the % of matching text is > 10%
If the percentage of matching text found by Urkund/Ouriginal is > 10% your examiner should write an explanation why this high percentage is not due to plagiarism. This explanation and the Urkund/Ouriginal summary should be handed in together with your assessment form.
Your examiner has to provide a motivation for the final grades, for example by using the rubrics below. This motivation has to be signed and handed in together with the assessment form.
For Bio Inspired Innovation students, rubrics for General-research-profile-projects (Research skills, report, presentation) can be found here
For SBM students, rubrics for business internships (for the UU examiner as well as the host examiner) can be found here.
If you are a CSDB, BINN or SBM student, you can finalize your research project or business internship in OSIRIS Case (Zaak).
Assessment form and Registration grades
The final grades for your research skills, report and presentation have to be registered on the assessment form. This form is available on the Study Guide (open with Adobe Reader). In order to get the grades of your research project registered in Osiris, you and your examiner need to follow these instructions:
- You download the relevant Assessment Form (internal/external project) from the Study Guide.
- Fill in the number of credits that the Board of Examiners approved during the initial application.
- If your assessment has to do with a General Research Profile research project, you will be asked whether the number of credits dedicated to the project is different to what you applied for initially. If so, you will have to fill in the new number of credits dedicated to the x and y components respectively.
- If you incorporated one of the pre-approved Theoretical components into your reseach project, this needs to be annotated and graded separately in the Assessment form by clicking on the box that says "Add Theoretical Component" and selecting from the dropdown list which one you did. You will need to fill in how many weeks you worked on this.
- The form will automatically calculate the number of credits dedicated to the Research part based on your answers to the points above.
- Your examiner fills out his/her own grade and signs the assessment form, after ensuring the grades of the second reviewer or host institute supervisor are correct.
- The form will automatically calculate the final weighted grade based on the components included in your research project.
- Your examiner saves the form and sends the form including the motivation for the grade and (Urkund/Ouriginal) plagiarism check (see section above) to the Master’s administration office and Master’s programme coordinator. You can ask to be in CC as well. Epidemiology students must also hand in the assessment form at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- Once your examiner sends the Assessment Form to the administration office (either via email or via OSIRIS Case if you are a CSDB, BINN or SBM student), you will receive an email asking you to upload a copy of your report via OSIRIS Student (see the section below about OSIRIS - Thesis Archive). This report should include a Dutch or English plain language summary (in Dutch or English, 500 words, high school Biology level). Please note: the title of your report is literally copied to your international diploma supplement, so be aware of the correct use of capitals in the title. You can also choose to publish (a version of) your report (read the section below about OSIRIS - Thesis Archive for more information). Epidemiology students must also hand in the final report including a plain language summary as a pdf to the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- As soon as the Master's administration has received the Assessment Form and you upload your final report, your result will be registered in Osiris.
- You fill out the evaluation form that is sent to you by e-mail.
The Graduate School of Life Sciences feels it is very important you share your experiences with your programme coordinator and therefore we urge you to visit your programme coordinator after you finished your project or writing assignment. Depending on you Master’s programme, you might receive specific instructions from your programme coordinator about this.
Stick to the agreed end date and maximal duration of your project. More information about research project duration, extension and delay is available here. After you handed in your report and gave your presentation, your examiner and second reviewer (of supervisor host institute) have 10 working days for the assessment.
In case of confidentiality the following procedure applies:
- Your examiner (Utrecht supervisor) should be allowed to have access to your report at all times. In addition, you should be able to give your final presentation at the research group of the examiner. The Board of Examiners should be allowed to have access to your report upon request. Third parties concerned with the evaluation and accreditation of the Master's Degrees should also be allowed to access your report on request.
- As of September 1st 2021, theses/reports are archived in Osiris Thesis Archive (see section below). In case of confidentiality, the examiner can indicate via the Assessment forms (or via OSIRIS Case when supervising a SBM, BINN or CSDB student) whether (a version of) the thesis/report should be published.
- The final report should be checked via the plagiarism check software Urkund/Ouriginal. When the report is checked ‘under embargo’ the information in the report will not be stored in the Urkund/Ouriginal database. The option to upload a file 'under embargo' (vertrouwelijke controle, in Dutch) is only available when your examiner (supervisor) uploads the file to Urkund/Ouriginal and exempts the file from the database.
Download the Conversion Table International Marks here.
Rounding grades (explanation):
Marks will be rounded off as follows: If the second decimal is a 5 or higher, the first decimal will be rounded up. If the second decimal is a 4 or lower, the first decimal will be rounded down. This does not apply to grades between 5.45 and 5.50 and between 3.95 and 4.00: these will be round off to 5.4 and 3.9, respectively. In Osiris final grades between 5.0 and 5.4 will be rounded down to 5.0, grades from 5.5 to 5.9 will be rounded up to 6.0. Other grades will not be rounded off in Osiris.
From 1 September 2021 onwards, reports from Major Research Project, Profile Projects and Writing Assignments will be archived in OSIRIS.
Additionally, you can choose to publish your thesis/report, including the timing and version to publish. The theses/reports become open-access after the publication date and can be found through search engines like Google and WorldCat. Together with your examiner/supervisor you agree upon and decide if, when and how your thesis/report will be published.
After the administration office has received the final assessment of your thesis/report from your examiner, they will initiate the archiving process and start an 'Thesis-archive-Osiris-Case. You will receive an email about it, asking you to upload your report. This process takes place through OSIRIS Student.
Go to instruction for upload thesis for a more detailed explanation. After you completed the upload form, the administration office will verify it and finalize the assessment and grades in OSIRIS.
More information on the digital Thesis Archive of the University Library can be found here.