Final assessment

The final assessment of research projects is primarily based on an evaluation of three elements: research skills, the written report, the final presentation. In principle, these elements make up 60%, 30% and 10% of the final mark, respectively. 

All three elements have to be awarded with at least a 5.5 in order to pass the final examination of the research project.

All written products (essays, reports, and writing assignments) will be checked for plagiarism via Ouriginal (Urkund). Ouriginal is a plagiarism detection system for supervisors, examiners, and students at Utrecht University. For further details on implementing and using this tool, go to this Ouriginal page by the UU(link is external).

To detect plagiarism in source code texts the plagiarism detection MOSS (Measure Of Software Similarity) can be used as tool. Other plagiarism detection tools for source code such as Marble or JPlag can also be used for source codes. We expect examiners to check the source code for plagiarism and determine the appropriate tool.

The printed report (summary) from Ouriginal should be handed in together with your assessment form.

Upload
Upload the final version of your report as a Word file (not PDF) without your reference list to Ouriginal. You can do this yourself (as student in two different ways) or your examiner can upload your report. Find more information here(link is external) about using Ouriginal as a student.

What if the percentage of matching text is >10%?
If the percentage of matching text found by Ouriginal is >10% your examiner should write an explanation why this high percentage is not due to plagiarism. This explanation and the Ouriginal summary should be handed in together with your assessment form.

Your examiner has to provide a motivation for the final grades, for example by using the rubrics below. This motivation has to be signed and handed in together with the assessment form. 

Rubric - research project - research skills
Rubric - research project - report
Rubric - research project - presentation

For Bio Inspired Innovation students, rubrics for General-research-profile-projects (Research skills, report, presentation) can be found Filehere

For SBM students, rubrics for business internships (for the UU examiner as well as the host examiner) can be found here.

If you are a CSDB or Biosciences student, you can finalize your research project or business internship in OSIRIS Case (Zaak).

Assessment form and Registration grades
The final grades for your research skills, report and presentation have to be registered on the assessment form. This form is available on the Study Guide (open with Adobe Reader). In order to get the grades of your research project registered in Osiris, you and your examiner need to follow these instructions:

  • You download the relevant Assessment Form (internal/external project) from the Study Guide.
  • Fill in the number of credits that the Board of Examiners approved during the initial application.
  • If your assessment has to do with a General Research Profile research project, you will be asked whether the number of credits dedicated to the project is different to what you applied for initially. If so, you will have to fill in the new number of credits dedicated to the x and y components respectively.
  • If you incorporated one of the pre-approved Theoretical components into your reseach project, this needs to be annotated and graded separately in the Assessment form by clicking on the box that says "Add Theoretical Component" and selecting from the dropdown list which one you did. You will need to fill in how many weeks you worked on this.
  • The form will automatically calculate the number of credits dedicated to the Research part based on your answers to the points above.
  • Your examiner fills out their own grade and signs the assessment form, after ensuring the grades of the second reviewer or host institute supervisor are correct.
  • The form will automatically calculate the final weighted grade based on the components included in your research project.
  • Your examiner saves the form and sends the form including the motivation for the grade and (Ouriginal) plagiarism check (see section above) to the Master’s administration office and Master’s programme coordinator. You can ask to be in CC as well. Epidemiology students must first hand in the assessment form at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
  • Once your examiner sends the Assessment Form to the administration office (either via email or via OSIRIS Case if you are a CSDB, BINN or SBM student), you will receive an email asking you to upload a copy of your report via OSIRIS Student (see the section below about OSIRIS - Thesis Archive). This report should include a Dutch or English plain language summary (in Dutch or English, 500 words, high school Biology level). Please note: the title of your report is literally copied to your international diploma supplement, so be aware of the correct use of capitals in the title. You can also choose to publish (a version of) your report (read the section below about OSIRIS - Thesis Archive for more information). Epidemiology students must first hand in the final report including a plain language summary as a pdf to the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
  • As soon as the Master's administration has received the Assessment Form and you upload your final report, your result will be registered in Osiris.
  • You fill out the evaluation form that is sent to you by e-mail.

The Graduate School of Life Sciences feels it is very important you share your experiences with your programme coordinator and therefore we urge you to visit your programme coordinator after you finished your project or writing assignment. Depending on you Master’s programme, you might receive specific instructions from your programme coordinator about this.

Assessment deadline
Stick to the agreed end date and maximal duration of your project. More information about research project duration, extension and delay is available here. After you handed in your report and gave your presentation, your examiner and second reviewer (of supervisor host institute) have 10 working days for the assessment.

In case of confidentiality the following procedure applies:

  • Your examiner (Utrecht supervisor) should be allowed to have access to your report at all times. In addition, you should be able to give your final presentation at the research group of the examiner. The Board of Examiners should be allowed to have access to your report upon request. Third parties concerned with the evaluation and accreditation of the Master's Degrees should also be allowed to access your report on request.
  • As of September 1st 2021, theses/reports are archived in Osiris Thesis Archive (see section below). In case of confidentiality, the examiner can indicate via the Assessment forms (or via OSIRIS Case when supervising  a SBM, BINN or CSDB student) whether (a version of) the thesis/report should be published.
  • The final report should be checked via the plagiarism check software Ouriginal. When the report is checked ‘under embargo’ the information in the report will not be stored in the Ouriginal database. The option to upload a file 'under embargo' (vertrouwelijke controle, in Dutch) is only available when your examiner (supervisor) uploads the file to Ouriginal and exempts the file from the database.

Download the PDF iconConversion Table International Marks here.

Rounding grades (explanation): 

Marks will be rounded off as follows: If the second decimal is a 5 or higher, the first decimal will be rounded up. If the second decimal is a 4 or lower, the first decimal will be rounded down. This does not apply to grades between 5.45 and 5.50 and between 3.95 and 4.00: these will be round off to 5.4 and 3.9, respectively. In Osiris final grades between 5.0 and 5.4 will be rounded down to 5.0, grades from 5.5 to 5.9 will be rounded up to 6.0. Other grades will not be rounded off in Osiris.

From 1 September 2021 onwards, reports from Major Research Project, Profile Projects and Writing Assignments will be archived in OSIRIS.

Additionally, you can choose to publish your thesis/report, including the timing and version to publish. The theses/reports become open-access after the publication date and can be found through search engines like Google and WorldCat. Together with your examiner/supervisor you agree upon and decide if, when and how your thesis/report will be published.

After the administration office has received the final assessment of your thesis/report from your examiner, they will initiate the archiving process and start an 'Thesis-archive-Osiris-Case. You will receive an email about it, asking you to upload your report. This process takes place through OSIRIS Student.

Go to instruction for upload thesis for a more detailed explanation. After you completed the upload form, the administration office will verify it and finalize the assessment and grades in OSIRIS.

More information on the digital Thesis Archive of the University Library can be found here.