The final assessment of research projects is primarily based on an evaluation of three elements: research skills, the written report, the final presentation. In principle, these elements make up 60%, 30% and 10% of the final mark, respectively.
All three elements have to be awarded with at least a 5.5 in order to pass the final examination of the research project.
A number of pre-approved theoretical assignments can also be used to replace some of the credits in your project. These will be graded separately (if applicable) in the same assessment form and a weighted grade will be calculated in the end based on the time you spent on each component.
Your examiner has to provide a motivation for the final grades, for example by using the rubrics below. This motivation has to be signed and handed in together with the assessment form.
Rubrics for minor research projects (Research skills, report, presentation) of Bio Inspired Innovation students can be found here27.36 KB.
Rubrics for business internships (for the UU examiner as well as the host examiner) can be found here.
Download the Conversion Table International Marks249.92 KB here.
Rounding grades (explanation):
Marks will be rounded off as follows: If the second decimal is a 5 or higher, the first decimal will be rounded up. If the second decimal is a 4 or lower, the first decimal will be rounded down. This does not apply to grades between 5.45 and 5.50 and between 3.95 and 4.00: these will be round off to 5.4 and 3.9, respectively. In Osiris final grades between 5.0 and 5.4 will be rounded down to 5.0, grades from 5.5 to 5.9 will be rounded up to 6.0. Other grades will not be rounded off in Osiris.
All written products (essays, reports and writing assignments) will be checked for plagiarism via Urkund*.
The printed report (summary) from Urkund should be handed in together with your assessment form.
Upload the final version of your report without your reference list to Urkund. You can do this yourself (as student in two different ways, or your Examiner can upload your report.
Important: Upload it as a Word file and not as a pdf.
Upload as student
As a student you can upload the file to the receiver address, by simply emailing from your student email address to the URKUND analysis address.
This analysis address is Initials.Lastname.email@example.com; for instance John Anne Doe: J.A.Doe.firstname.lastname@example.org (N.B. this is an non existing example). Your examiner can find the address when they log in to Urkund.
You as student will get a message from email@example.com with as topic [URKUND] Confirmation of receipt. Your examiner will receive a message from the same email address with the topic [URKUND] [amount]% similarity, and the information who send in the file, and a link to open the analysis.
Please use your student email address when you hand in a report.
You can also upload a file to the ‘webinbox’ of URKUND. You can login here, and click at the right-top to upload document. Use the analysis address of the teacher (see above), and click on submit.
Upload by teacher/Examiner
Teachers/Examiners can also upload the file themselves. They should go here, select Utrecht University, and log in to URKUND with their solisID and 2FA factor authentication. Once there, they can upload the file and view the analysis report after a couple of minutes.
For UMCU examiners there is a temporary workaround to log in to Urkund. The instructions can be found here. If your supervisor does not have a SolisID or has questions about URKUND, (s)he can contact Pieter Jan van der Schoot (for UMCU examiners) or the Science Keyuser Plagiaat of the Faculty of Science (UU examiners).
What if plagiarism is > 10%
If the percentage of plagiarism found by Ephorus is > 10% your examiner should write an explanation why this high percentage is not due to plagiarism. This explanation and the Ephorus summary should be handed in together with your assessment form.
*New plagiarism softaware, Urkund, is now live. Ephorus has stopped being supported from October 1st. More information on how to use it can be found here: https://urkund.sites.uu.nl/en/.
If you are a student from CSDB or SBM, you can finalize your research project or business internship in Osiris Zaak.
Assessment form and Registration grades
The final grades for your research skills, report and presentation have to be registered on the assessment form . This form is available on the Study Guide (open with Adobe Reader). In order to get the grades of your research project registered in Osiris, you and your examiner need to follow these instructions:
- You download the relevant assessment form (internal/external project) from the Study Guide.
- Fill in the number of credits that the Board of Examiners approved during the initial application.
- If your assessment has to do with a General Research Profile research project, you will be asked whether the number of credits dedicated to the project is different to what you applied for initially. If so, you will have to fill in the new number of credits dedicated to the x and y components respectively.
- If you incorporated one of the pre-approved Theoretical components into your reseach project, this needs to be annotated and graded separately in the Assessment form by clicking on the box that says "Add Theoretical Component" and selecting from the dropdown list which one you did. You will need to fill in how many weeks you worked on this.
- The form will automatically calculate the number of credits dedicated to the Research part based on your answers to the points above.
- Your examiner fills out his/her own grade and signs the assessment form, after ensuring the grades of the second reviewer or host institute supervisor are correct.
- The form will automatically calculate the final weighted grade based on the components included in your research project.
- Your examiner saves the form and sends the form including the motivation for the grade and (Urkund) plagiarism check to the Master’s administration office and Master’s programme coordinator. You can ask to be in CC as well. Epidemiology students must hand in the assessment form at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- You hand in a digital copy (pdf) of your report at the Master’s administration office. This report should include a Dutch or English layman's summary (in Dutch or English, 500 words, high school Biology level). Please note: the title of your report is literally copied to your international diploma supplement, so be aware of the correct use of capitals in the title. Epidemiology students must also hand in the final report including layman’s summary at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- As soon as the Master's administration has received both the assessment and final report, your result will be registered in Osiris.
- You fill out the evaluation form that is send to you by e-mail.
The Graduate School of Life Sciences feels it is very important you share your experiences with your programme coordinator and therefore we urge you to visit your programme coordinator after you finished your project or writing assignment. Depending on you Master’s programme, you might receive specific instructions from your programme coordinator about this.
Stick to the agreed end date and maximal duration of your project. More information about research project duration, extension and delay is available here. After you handed in your report and gave your presentation, your examiner and second reviewer (of supervisor host institute) have 10 working days for the assessment.
In case of confidentiality the following procedure applies:
- Your examiner (Utrecht supervisor) should be allowed to have access to your report at all times. In addition, you should be able to give your final presentation at the research group of the examiner. The Board of Examiners should be allowed to have access to your report upon request. Third parties concerned with the evaluation and accreditation of the Master's Degrees should also be allowed to access your report on request.
- Instead of a PDF of the final report, you can hand in one A4 with the following information: Title of your project; your name, student number and Master's programme; name, email addresses and affiliations (e.g. function and company or research group / institute) of your examiner and daily supervisor / supervisor host institute; a short summary of the project and a remark regarding confidentiality. Your examiner either has to sign the document or confirm via email to the Master's administration that this is indeed a case of confidentiality.
- The final report should be checked via the plagiarism checker Urkund. When the report is checked ‘under embargo’ the information in the report will not be stored in the Urkund database. The option to upload a file 'under embargo' (vertrouwelijke controle, in Dutch) is only available when your examiner (supervisor) uploads the file to Urkund and exempts the file from the database.