The final assessment of research projects is based on an evaluation of three elements: research skills, the written report, the final presentation. In principle, these elements make up 60%, 30% and 10% of the final mark, respectively.
All three elements have to be awarded with at least a 5.5 in order to pass the final examination of the research project.
Your examiner has to provide a motivation for the final grades, for example by using the rubrics below. This motivation has to be signed and handed in together with the assessment form.
Rubrics for minor research projects (Research skills, report, presentation) of Bio Inspired Innovation students can be found here.
Rubrics for business internships (for the UU examiner as well as the host examiner) can be found here.
All written products (essays, reports and writing assignments) will be checked for plagiarism via Ephorus*.
Upload the final version of your report without your reference list to Ephorus. Please note: Ephorus will ask for a ‘code’, this is the email address that is related to the account of your examiner, normally his/her work email address. If your supervisor does not have an account, (s)he can contact Pieter Jan van der Schoot (for UMCU examiners) or the key user of the Faculty of Science (UU examiners). The printed report (summary) from Ephorus should be handed in together with your assessment form.
What if plagiarism is > 10%
If the percentage of plagiarism found by Ephorus is > 10% your examiner should write an explanation why this high percentage is not due to plagiarism. This explanation and the Ephorus summary should be handed in together with your assessment form.
*From September onwards, new plagiarism softaware, Urkund, will be put into place. More information on how to use it will follow.
If you are a student from CSDB or SBM, you can finalize your research project or business internship in Osiris Zaak.
Assessment form and Registration grades
The final grades for your research skills, report and presentation have to be registered on the assessment form. This form is available on the Study Guide. In order to get the grades of your research project registered in Osiris, you and your examiner need to follow these instructions:
- You download the assessment form from the Study Guide.
- Your examiner fills out his/her own grade and signs the assessment form, after ensuring the grades of the second reviewer or host institute supervisor are correct.
- Your examiner saves the form and sends the form including the motivation for the grade and (Ephorus) plagiarism check to the Master’s administration office and Master’s programme coordinator. You can ask to be in CC as well. Epidemiology students must hand in the assessment form at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- You hand in a digital copy (pdf) of your report at the Master’s administration office. This report should include a Dutch or English layman's summary (in Dutch or English, 500 words, high school Biology level). Please note: the title of your report is literally copied to your international diploma supplement, so be aware of the correct use of capitals in the title. Epidemiology students must also hand in the final report including layman’s summary at the education office of Epidemiology (MSc-Epidemiology@umcutrecht.nl).
- As soon as the Master's administration has received both the assessment and final report, your result will be registered in Osiris.
- You fill out the evaluation form that is send to you by e-mail.
The Graduate School of Life Sciences feels it is very important you share your experiences with your programme coordinator and therefore we urge you to visit your programme coordinator after you finished your project or writing assignment. Depending on you Master’s programme, you might receive specific instructions from your programme coordinator about this.
Stick to the agreed end date and maximal duration of your project. More information about research project duration, extension and delay is available here. After you handed in your report and gave your presentation, your examiner and second reviewer (of supervisor host institute) have 10 working days for the assessment.
In case of confidentiality the following procedure applies:
- Your examiner (Utrecht supervisor) should be allowed to have access to your report at all times. In addition, you should be able to give your final presentation at the research group of the examiner. The Board of Examiners should be allowed to have access to your report upon request. Third parties concerned with the evaluation and accreditation of the Master's Degrees should also be allowed to access your report on request.
- Instead of a PDF of the final report, you can hand in one A4 with the following information: Title of your project; your name, student number and Master's programme; name, email addresses and affiliations (e.g. function and company or research group / institute) of your examiner and daily supervisor / supervisor host institute; a short summary of the project and a remark regarding confidentiality. Your examiner either has to sign the document or confirm via email to the Master's administration that this is indeed a case of confidentiality.
- The final report should be checked via the plagiarism checker Ephorus. When the report is checked ‘under embargo’ the information in the report will not be stored in the Ephorus database. The option to upload a file 'under embargo' (vertrouwelijke controle, in Dutch) is only available when your examiner (supervisor) uploads the file to Ephorus.