'Going abroad' policy - UU & International Office

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Update 1st of June 2021

In the last press conference of the Dutch Government the travel ban has been lifted. According to the guidelines of the Dutch Government from May 15 you may travel to countries with travel code yellow or green.

However, in most countries in the world the virus is not under control yet (travel codes orange and red). In line with the guidelines from the Dutch Government, Utrecht University has adopted measures to minimize the development of the pandemic and to protect students from undesirable situations. As GSLS we are bound by the UU policy:
 

  • Travelling abroad for your Research Project is only allowed to green and yellow countries.
    • You are not allowed to travel to all countries with an orange and red code, indefinitely.
    • This applies to all countries with a code orange and red indefinitely, unless policy changes.
    • With the present situation worldwide, this applies to most areas in the word.
    • Please note that codes change frequently and suddenly and your permission may change accordingly. Ask the international office of your faculty for more detailed information.

Osiris application

Because of the ongoing strict and negative travel advice for many countries in the world, research projects abroad will be conditionally approved in ‘Osiris Stay Abroad’. This means that you have not yet received final permission from the International Office to travel abroad. Four weeks before the start of your research internship abroad, the International Office will assess, in consultation with the research project coordinator and based on the travel advice of the Ministry of Foreign affairs whether the student will receive permission to travel to the country in question. In case the travel advise is still negative (code orange or red), you will not receive permission to travel for your studies.

Until you receive permission to travel for your studies, make sure not to make any financial arrangements. These costs will not be reimbursed. However, you can start arranging your logistics. 

If you would like to travel for your studies despite the negative travel advice and the rejection of your Osiris ‘going abroad’ application, you need to submit a formal request for exception. The International office will inform you how to apply for an exception and your request will be discussed with the faculty board. Please note that these requests are rarely approved. If you decide to travel despite the rejection of your Osiris ‘going abroad’ application, the academic credits associated with your project will NOT be granted.

Create a plan B

The UU-measures reflect the current high degree of unpredictability and the risks associated with international mobility. During this period, we have adapted the curriculum and developed new academic material that will allow you to develop in various directions ways within the Life Sciences field. Check the StudyGuide for the profiles that are available and the elective course choice.

We understand that this situation can be very disappointing. Therefore, we encourage all students who want to go abroad also to have a plan B. This plan can be:

- a profile with a project in the Netherlands

- a profile with a ‘working-remote’ project

(Most of the current profile options allow you to combine one of these options with courses of your choice)

We encourage you to contact your Programme Coordinator to discuss possible alternatives, and do not hesitate to approach the International Office for further information about the policy abroad.

 

 

 

Students are not allowed to travel to a country with an orange or red travel advice indicated by the Dutch Ministry of Foreign Affairs. Check Netherlands worldwide for the current state of affairs. Please contact the International Office for further information regarding this policy.

We do not know how the situation surrounding the virus will develop in the Netherlands and other countries with a negative travel advice in the coming months, and what impact this will have on your travel possibilities. Therefore, the International Office advises students to consider postponing their stay abroad to a later time this academic year and also to think about an alternative plan in the Netherlands.

If students want to travel to a country with a yellow travel advice, they are required to contact the International Office to discuss under which conditions travelling is possible.

Osiris application

Because of the stricter and negative travel advice for many countries in the world, research projects abroad will be conditionally approved in ‘Osiris Stay Abroad’. This means that the student has not yet received permission from the International Office to go abroad. Four weeks before the start of a research internship abroad, the International Office will assess, in consultation with the research project coordinator and based on the travel advice of the Ministry of Foreign affairs  whether the student will receive permission to travel to the country in question.  In case the travel advise is still negative (code orange or red), you will not receive permission to travel for your studies.

Until you receive permission to travel for your studies, make sure not to make any financial arrangements. These costs will not be reimbursed. However, you can start arranging your logistics.  

Prime Minister Rutte announced last week that holiday trips to a number of countries in Europe will soon be possible again. Until 15 June, the travel advice of Foreign Affairs is on orange for all countries, which means that you are advised not to travel. From 15 June it will be possible again to travel to other countries within the EU/Schengen zone and to the Caribbean part of the Kingdom, if those countries allow you to do so as well. For the upcoming period, the travel advice for countries in those areas will be adjusted from orange to yellow (travel possible, beware of risks). Prime Minister Rutte emphasized that code yellow means that the situation can change on the spot. The Netherlands will not provide repatriation in those cases. For traveling to some European countries and outside the EU, a negative travel advice continues to apply. Check Netherlandsworldwide for the current state of affairs.

As written in the UU newsletter from Thursday 4th of June 2020, students are allowed to travel with code yellow, but only when necessary. Please be aware that the conditions of your travel insurance may have changed and costs for repatriation or extended stay may not be covered. The UU will not bear the costs in these cases. If you would like to travel for your studies to a country with travel code yellow, please consult the International Office of your faculty. We also would like to remind you that are obligated to register your stay abroad in Osiris.

We would like to stress that you are not allowed to travel for your studies to a country with an orange or red travel advice.

Yesterday, Thursday 28th of May 2020, the UU e-mail has sent a general newsletter stating he UU decision to cancel all physical UU exchange programmes for students in the first semester of the academic year 2020-2021. Please note that this decision only applies to the exchange programmes and not to the research project abroad. The policy regarding the research project abroad remains unchanged. This means that as long as the travel advise of Dutch Ministry of Foreign affairs is negative (code orange or red), UU students are not allowed to travel for their studies.

We do not know how the COVID-19 virus will develop in the Netherlands and worldwide and what the impact will be on the travel possibilities. We therefore advice you to reschedule your stay abroad to a later period this year or next year. Unfortunately, we cannot give you a perspective on when you will be able to travel again for your studies. It may therefore also be wise to think about a plan b in the Netherlands. You can discuss this with your Programme/Track Coordinator and the Research Project Coordinator.

Because of the stricter and negative travel advice for the entire world, research projects abroad will be conditionally approved in ‘Osiris Stay Abroad’. This means that the student has not yet received permission from the International Office to go abroad. Four weeks before the start of a research internship abroad, the International Office will assess, in consultation with the research project coordinator and based on the travel advice of the Ministry of Foreign affairs  whether the student will receive permission to travel to the country in question.  In case the travel advise is still negative (code orange or red), you will not receive permission to travel for your studies.

As long as you have not received permission to travel for your studies, we strongly advise students not to make financial arrangements for future internships abroad as it is not clear whether these costs will be reimbursed.  However, students can start arranging their logistics.

We would like to stress that the above policy is also applicable to students who recently returned to the Netherlands and who would like to return to their host institution abroad. If a student wants to return, we request him/her to register their stay abroad again in Osiris. Further instructions have been given by the International Office including signing the ‘Return form’ by themselves and the Research Project Coordinator with the new dates abroad. We also advise students to discuss their travel plans with the Programme Coordinator and Research Project Coordinator.