Procedure and ceremony dates

When you have finished all parts of your Master’s programme:

  1. Check the deadlines for graduation (please note there are two different deadlines: one for your graduation application and one for the graduation ceremony).
  2. You can only graduate if your application is completed (all grades are in OSIRIS), and your graduation application form is handed in at the Master’s Administration Office. Make sure you hand in your graduation application form well before the application deadline. Each month you delay your graduation request, will cost you tuition fee.
  3. Fill out the PDF iconGraduation application form. At this form you can directly apply for one of the Graduation Ceremonies.*
  4. Invite an supervisor, examiner or teacher to address you during the ceremony (a laudatio).
  5. Get the form signed by your programme coordinator.
  6. Hand in or email the graduation application form at the Master’s Administration Office.**
  7. The Board of Examiners will determine whether the composition of the student’s study programme complies with the programme described in the EER.
  8. You are informed about the decision of the Board by e-mail. When this is a positive decision, it will also state the official date of graduation.
  9. After the positive decision about your graduation, you still must actively terminate your enrolment at Utrecht University.

*It occasionally happens that there is no more room at the graduation ceremony of your preference. If this is the case, you will be informed immediately after your graduation form has been processed.
**Master's students that follow the Epidemiology programme hand in their graduation form at the Epidemiology administrative office.

Date of graduation
The date of graduation is the last working day of the month in which the Board of Examiners has made the decision that you have passed the exam. You need to hand in your grades and graduation application form at the Master’s Administration Office at the 15th of the month at the latest in order to be able to graduate that month.

Date of graduationDeadline
30 September 201915 September 2019
31 October 201915 October 2019
etc.15th of the month

Application for graduation ceremony
At least four weeks prior to the graduation ceremony (see graduation dates below), you should hand in the graduation application form at the Master’s Administration Office. You will only be assigned to a ceremony session if you arranged a speaker to address you during the session (laudatory speech). The graduation ceremony takes place in the Academiegebouw of Utrecht University. Each ceremony has a limited capacity.

Date of graduation ceremonyDeadline application
graduation ceremony
9 September 2019
10:00 - 19:00 h
12 July 2019
17 October 2019
10:00 - 19:00 h
30 August 2019
11 November 2019
10:00 - 19:00 h
10 October 2019
19 December 2019
10:00 - 19:00 h
15 November 2019
11 February 2020
10:00 - 18:30 h
10 January 2020
7 April 2020
10:00 - 18:30 h
5 March 2020
9 June 2020
10:00 - 18:30 h
8 May 2020
26 August 2020
10:00 - 18:00 h
10 July 2020
28 September 2020
10:00 - 18:30 h
14 August 2020
20 October 2020
10:00 - 18:30 h
15 September 2020
10 November 2020
10:00 - 18:30 h
9 October 2020
15 December 2020
10:00 - 18:30 h
13 November 2020